| Change
Highlights:
General
05/06
- Added new reference section entitled "Additional Resources
or Quick Links" at bottom of each page
Changed all references
to "Area Authorized Approver" to read "area authorized signer." This
language is more consistent with what is found in the Approvals
& Routing policy.
Budgeting
04/05 - Updated information
regarding the ET CUFS entry.
Cash Receipts
04/05 - Updated ‘CR –
Account Reimbursement – TBD' to be ‘Expenses reimbursement' and
requiring the area authorized signer.
Cost Transfers - Non-Salary
04/05 - Updated with
new accounting period language and approvals.
Cost Transfers
- Salary
04/05 - The HSA routing
has been updated to clarify the re-certification/routing of HSAs
outside the allowable effort certification period responsibilities
of the CA. The CA is required to approve the justification letter
for these transactions before they are routed to SPA for approval.
Please refer to the Processing Internal Accounting Transactions
Policy 3.2.4, specifically Procedure 3.2.4.3 (Adjusting/Correcting
Internal Accounting Transactions on Sponsored Accounts.
03/05 - Cost Transfer
Activity deadlines for processing updated: Cost transfers must be
processed in the accounting period following the accounting period
in which the original charge was posted to CUFS.
10/04 - The AVT document
has been removed from the grid.
Payments to Individuals
- Purchase of Professional Services
02/07 - Updated 'Zero
Balance Account' link to current policy
04/05 - Payments to Individuals:
Added sections for PAPER and FORMS NIRVANA processes.
04/05 - Updated Reimbursing
Employees emergency expense to $500.
04/05 - Updated form name
to Employee Payment Form.
04/05 - Clarified approving
for the Zero Balance Account to include JV approval.
03/05 - Contract for Professional
Services/PO - added the link "Approvals/Routing for CFPS", which
links to the Contract Approvals appendix in Policy 3.7.1 - Purchasing
a Professional Service.
10/02 - PVC/PV without
an approved Contract for Professional Service - Such transactions
should only occur for one time only professional services payments
of $199.99 or less and must be approved by a CA.
Payments to Individuals
- Honoraria and Speaker, Guest Lecture fees (7201-40)
06/05 - The threshold
for 7201-40 has been increased from $2,000 to $3,000.
Payments to Individuals
- Reimbursing Human Subjects
10/03 - Added the link
to the Human Subjects Policy (3.9.2)
Payments to Individuals
- Scholarship, Grant, Fellowship Authorization
10/04 - The BA25 has
been updated to UM Scholarship Processing to reflect the change
from paper to the on-line system.
Purchase of Goods from
External Vendors
02/07 - Updated 'Purchasing
Goods and Services' policy link
04/05 - Added ‘and RX
Supplements' under RX/Bid Referrals.
04/05 - Added a row to
separate the purchasing card process for ECAR and CAR.
12/04 - Non-resident payments/reimbursements
can be made in Forms Nirvana if the recipient will receive US dollars.
12/04 - Purchasing Card
- activity was changed to reflect both ECAR (electronic) and CAR
(paper) processes. No change to approval threshold.
12/04 - The RX/Bid Referral
routing has been updated to include a requirement for CA approval
and signature on bid packets referencing sponsored accounts. Please
refer to the Fall 2003 Dollars and Sense newsletter: http://purchasing.umn.edu/docs/news/ds/9-03DS.pdf
Purchases from
Internal Vendors
02/07 - Updated 'Purchasing Goods
and Services' policy link
04/05 - Clarified an ‘Internal
Purchase Order'
Subcontracts
04/05 - Added comments
to ‘Subcontracts'
04/05 - PV - removed the
statement "and reviewed by a CA" from the approval language.
Travel
05/06
- Explanation regarding Foreign Travel added
04/05 - Updated titles
under 'Travel'.
TA - added the words "If
used" to the approval language. University policy does
not require the use of the TA document for all travel. In
fact, most departments have adopted some alternate method for documenting
travel approval. However, any TA document that will be
submitted for entry into CUFS (i.e., to encumber funds for a trip,
or to obtain a cash advance) requires CA approval.
New Section: Equipment
Fabrication
05/06
- Updated language under "Activity/Document" header
04/05 - New section title/header
added.
04/05 - Request Letter
- routing to be determined. Current University policy
on equipment fabrication states that if an item is to be fabricated
by a University department, a letter must be sent to Inventory Services
explaining what is being built, where it is located, which department
"owns" it, and what account number is being used to purchase the
components. Inventory Services will then assign a U of
M identification number to it, and any invoices paid referencing
the fabrication will be added to that U of M identification number. Working
to formalize request letter approval requirements.
New Section: Helpful
Links
04/05 - Links to documents
were added containing more information that support the routing
grid. |
