ACTIVITY/
DOCUMENT |
APPROVAL
THRESHOLD |
Payments to Individuals (Paper and Forms
Nirvana (FFN))
Honoraria, Professional Services/Consultants, Employee Reimbursement,
Human Subjects, Participants, Fellowships, Guest Lecturers/Speakers
|
 |
| Purchase
of Professional Services
PAPER
|
Less
than $2,000 |
$2,000
or Greater |
Contract** For Professional Services (CPS) PAPER
**(Total
contract amount = original contract + amendments)
Consultants & Professional Services (non-employees)
|
Requires approval by a CA |
ALL documents must be approved by SPA |
| Contract for Professional Services Amendments PAPER |
Total Contract amount <$2,000 Requires CA approval |
ALL documents must be approved by SPA |
| PVC with an approved Contract for Professional Service PAPER |
ALL documents must be approved by a CA regardless
of dollar amount. |
| PVC without an approved Contract for Professional Service
PROCESS VIA FFN for one-time payments <$199 |
ALL documents must be approved by a CA regardless
of dollar amount. |
Purchase
of Professional Services
FFN
Policy Reference:
Purchasing
a Professional Service |
Less than $2,000 |
$2,000 or Greater |
Contract** For Professional Services (CPS)
FFN
**(Total contract amount = original contract + amendments)
Consultants & Professional Services (non-employees)
Approvals/Routing for CFPS |
Requires approval by a CA |
Requires approval by CA (possible
SPA review) |
| Contract for Professional Services Amendments FFN |
See CPS PAPER |
See CPS PAPER |
| PVC with an approved Contract for Professional
Service FFN |
ALL documents must be approved by a CA regardless
of dollar amount. |
| PVC without an approved Contract for Professional Service
PROCESS VIA FFN for one-time payments <$199 |
ALL documents must be approved by a CA regardless
of dollar amount. |
Honoraria
(Generally, honoraria are not allowed on federal sponsored projects). |
Less than $3,000 |
$3,000 or Greater |
| PVC/PV without an approved Contract for Professional Services
(Non-employee) |
Requires approval by a CA |
Such transactions should not occur. Use CFPS. |
| PVC/PV with an approved Contract for Professional Services
(non-employee) |
Such transactions should not occur. |
Requires approval by CA |
| Speakers, Guest Lecturer Fees |
Less than $3,000 |
$3,000 or Greater |
| PVC without an approved Contract for Professional Services
(Non-employee) |
Requires approval by a CA |
Such transactions should not occur. Use CFPS. |
| PVC with an approved Contract for Professional Services (non-employee) |
Such transactions should not occur. |
Requires approval by CA |
Reimbursing
Employees (Non-Travel)
*Reimbursing Travel
- see Travel section below |
Less than $1,000 |
$1,000 or Greater |
| Employee Payment Form FFN |
$500 or less is the current limit for emergency purchases.
Requires approval by an area authorized signer. |
Such transactions should not occur. If this should occur,
make sure to document justification for the emergency purchase
and notification to the employee of the non-compliant purchase. |
Reimbursing Human Subjects
(Includes: Human Subjects Payments and Expense Reimbursements)
Human Subject Policy |
Less than $1,000 |
$1,000 or Greater |
| PV for U.S. residents FFN |
Requires approval by an area authorized signer. |
Requires approval by a CA. |
| PVC for non-resident aliens FFN US$ only |
Requires approval by an area authorized signer. |
Requires approval by a CA. |
| Zero
Balance Account (JV approval) |
Requires approval by an area authorized signer. |
Requires approval by a CA. |
| Employee Payment Form for cash advance payments FFN |
ALL documents must be approved by a CA regardless
of dollar amount. |
Reimbursing Research Participants
(Includes: Participant Payments and Expense Reimbursements) |
Less than $1,000 |
$1,000 or Greater |
| PV for U.S. residents FFN |
Requires approval by an area authorized signer. |
Requires approval by a CA. |
| PVC for non-resident aliens FFN US$ only |
Requires approval by an area authorized signer. |
Requires approval by a CA. |
| Scholarship, Grant, Fellowship Authorization |
Less than $1,000 |
$1,000 or Greater |
| UM Scholarship Processing |
Requires approval by an area authorized signer. |
Requires approval by a CA. |
